Members of a shared peoject can comment on tasks, leading to conversations that are contextual to an actionable item and that don’t take place inside email. Any project can have multiple members, who can manage tasks and assign them to others. I use Todoist on a daily basis, and, among various features, I appreciate its straightforward implementation of shared projects. Step 1: Emails are turned into team tasks on Todoist The solution I landed on is remarkably simple, but it took a while to get it just right and work around a few unexpected bugs. After weeks of experiments, I chose to leverage web automation and two tools I already use for todo management and team communication: Todoist and Slack. Inboxes got overcrowded, I couldn’t easily keep track of pitches assigned to someone else, and everybody was unhappy.įor years, I envisioned a system that, with one tap, would allow me to put an email message in a folder and forget about it, while it would still be broadcasted to my team so that others could take it into consideration. I used to forward every email to individual members of our team, duplicating attachments and using conversations as a tracking system to remember who’s interested in covering what.I go through email every day, and I carefully handpick what I would like to see covered on MacStories.I can’t stop developers and PR people from sending messages to my personal address.Most email pitches are sent to my personal email address, which teammates can’t access.I recently decided that I wanted to overhaul the way I deal with email pitches (new apps, hardware accessories, web services, etc.) and I set out to find a solution that would allow me to broadcast an email to my team without having to forward more emails.
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